Payment records in file

All information from the file is displayed in this box. From the Payment records in file box you can drag and drop rows to the box Accounts receivable if you wish to manually match payments. For each row the symbol is shown if the row is matched. If it is not matched you will instead see this symbol . These symbols can also be seen on functions buttons. The button with the first symbol runs an automatic match of all rows in the box, and the button with the second symbol deletes the marked matching. In the Status column you can see the status of the row. For example, the row's status can be OK, Not matched, Cannot find invoice.

Bank charge, if any, is shown in the box Payment records in file, in the currency the bank reported. Please note! The setting Record bank charge separately should be activated on the payment method in the Bank settings procedure in order to post the bank charge in the company currency instead of in the currency of the invoice.

The auto-matching is run on the records in the payment file. Records manually matched will then be deleted. The other button deletes the matching for the row you have selected.

If you should manually match an incoming payment with multiple payments in the ledgers, where both debit and credit invoices should be matched, then you must start by manually matching the credit invoice and then the debit invoices.

The system can automatically match merged payments (when making payments of multiple invoices at once). This is done via a search for the invoice number in the file’s payment record, both the number shown in the Reference column and in the Information column. This way multiple invoices can be matched automatically in one and the same payment record. For records where the system has made automatic matching for merged payments, the symbol will be displayed on the row.

You can choose to only show rows not matched and you can also preview the rows. The preview shows the rows in a document which can be printed, exported, or e-mailed.

The matched amounts are displayed in green text and the amounts that are left to match are shown in red text.

In the Total box you see total of the payment records.

The deposit consecutive number is always used as voucher text when confirming incoming payments via file.