Print supplier invoice journal
In this procedure you can print journals for preliminary recorded and final recorded supplier invoices with postings. The journals can be reviewed and approved in order to then be transferred to the accounting. Some companies print the journal and its accounting order, in order to physically place them in a voucher binder.
You only need to use this procedure if you apply integration to the accounting via printout of journals. If you apply direct integration, you do not need to print the journal.
New records are added in this procedure as invoices are preliminary recorded or final recorded in the Register supplier invoice procedure.
Posting
It is also possible to change the posting in the journal before it is approved. In the Preview box, there is a link you can use to open the Edit posting window. It is not possible to modify rows that in the chart of accounts have been marked with Block for manual postings.
The lists display postings in detail per record in a document. There is a total accounting order, that shows the posting totaled by dimension, in a document that is found after the supplier invoice journal in the preview. Via the Document settings procedure you can select if the journal should show postings and VAT code.
Approve and print
A break is made per accounting period. If you have invoices with dates in same months, one journal per month will be created.
When you approve the journal, vouchers will be created in the accounting. A check will be made to make sure that the periods are open before any approval is allowed. You can approve the journal either via a control question after printout, or by approving it directly in the procedure using the button Approve in the toolbar. When the journal has been approved, it can only be printed again by using reprint. You can also print cancellation journals. Recorded invoices can be canceled via the Register supplier invoice procedure.
List types
The procedure has eight list types as standard:
- Supplier invoice journal – This list loads supplier invoice journals.
- Preliminary entry journal – This list loads preliminary entry journals.
- Cancellation journal of supplier invoices – This list loads cancellation journals of supplier invoices.
- Cancellation journal of preliminary entries – This list loads cancellation journals of preliminary entries.
- Reprint – Preliminary entry journal – This list loads approved preliminary entry journals for reprint.
- Reprint – Supplier invoice journal – This list loads approved supplier invoice journals for reprint.
- Reprint – Cancellation journal of supplier invoices – This list loads approved cancellation journals of supplier invoices for reprint.
- Reprint – Cancellation journal of preliminary entries – This list loads approved cancellation journals of preliminary entries for reprint.
Selection rows
In a list procedure there is always a tab called Selection where you can select data records in different intervals from the database. The data records are then loaded by using the Load button 
in the toolbar of the procedure.
Under Selection rows in the backstage of the procedure, you can choose which selection rows that each list type should have, under the Selection tab in the procedure. In the List type field you select for which list type you want to customize the selection rows.
One table shows selection rows possible to select and one one table shows the selected selection rows. You can add, delete, or move selection rows by dragging and dropping the selection rows with your mouse pointer.
Using the Save button 
you save the selected selection rows.
Read more about this in the Selection topic.
