Payment records in file
All information from the file is displayed in this box. From the Payment records in file box you can drag and drop rows to the Accounts receivable and Accounts payable boxes, if you wish to manually match payments. For each row the symbol 
is shown if the row is matched. If it is not matched you will instead see this symbol 
. These symbols can also be seen on functions buttons. The button with the first symbol runs an automatic match of all rows in the box, and the button with the second symbol deletes the marked matching. In the Status column you can see the status of the row. For example, the row's status can be OK, Not matched, Cannot find invoice.
Bank charge, if any, is shown in the box Payment records in file, in the currency the bank reported. Please note! The setting Record bank charge separately should be activated on the payment method in the Bank settings procedure in order to post the bank charge in the company currency instead of in the currency of the invoice.
You can also register transactions from/to customers/suppliers that are missing in the ledger as an on account payment. The transaction is then recorded on the bank account but is registered at the same time as an on account payment in the ledger so that the transaction can be settled against other invoices. To create an on account payment, mark the record and click the Create on account record button 
on the function menu. You then get to choose if it should be recorded on a customer or a supplier and which customer/supplier is concerned.
With the Documents button 
you can save a document to a payment. To be able to do this, you must first enter an inbox for these documents in the Scan documents procedure. In the document viewing window you can also drag and drop to add a document. The supported file formats are PDF and TIFF. When you register a payment with a document, the document is saved with the voucher in the accounting. A separate voucher is created automatically for the payments with linked documents. The documents can be viewed in several different lists by using the Show document button 
.
In the section Navigation in the procedure you select the inbox you wish to work with. If there are multiple scanned documents in the inbox (you see the number of documents displayed next to the inbox), use the buttons 
and 
at the top of the document viewing window.
Document viewer window
Here you can navigate between the documents in the selected inbox. If a document is in the inbox but shouldn’t be, that is, it is not a document you should register, you can delete the document using the Delete document button 
.
The toolbar menu
On the toolbar menu you find the following buttons:
- Keep on top
– With this button you decide if this window should remain the top window. - Remember size and position of window
– With this button you decide if you want the window size and position to be saved to next time you open the window.
The Function menu
The following buttons are available in the function menu for the documet image:
- Marking tool
– With this button you mark/select a section on the document.. - Hand tool
– This is used to move the document image. - Print
– This is used to print the document. - Previous/Next page
– If the document consists of multiple pages, you can use these buttons to browse. - Find text
– This is used to search for a certain text in the document. - Rotate
– This is used to rotate the image. - Add document
– This is used to add documents/enclosures. - Delete document – This is used to delete documents/enclosures.
- Replace document
– This is used to replace an existing document with another document.
You can see the page number below the document image. There you also find button you can use to adapt height and width, and zoom in/out.
Matchings
The auto-matching is run on the records in the payment file. Records manually matched will then be deleted. The other button deletes the matching for the row you have selected.
The system can automatically match merged payments (when making payments of multiple invoices at once). This is done via a search for the invoice number in the file’s payment record, both the number shown in the Reference column and in the Information column. This way multiple invoices can be matched automatically in one and the same payment record. For records where the system has made automatic matching for merged payments, the symbol 
will be displayed on the row.
You can choose to only show rows not matched and you can also preview the rows. The preview shows the rows in a document which can be printed, exported, or e-mailed.
The matched amounts are displayed in green text and the amounts that are left to match are shown in red text.
By using the Post checkbox you can manually post records in the file, such as interest. The Edit posting window then opens and you can post the record.
With the help of the bank transaction code in the statement, you can automate posting of these records. You link a posting to a specific bank transaction code in the Bank settings procedure, under the Bank transaction rules tab. You can also enter if the transaction should be posted automatically. This means the system will automatically post the transaction in connection with the file being imported.
If a bank transaction rule is missing, you can use the Add/update bank transaction rule button 
to create a new rule for auto-matching. When you create a new rule, the text from the reference field in the file is loaded to facilitate the registration of a new rule.
There is a Lookup The Lookup feature is a powerful search tool which allows you to search and load information from large registers. You open the Lookup feature by clicking on the dropdown button or by using F4 on your keyboard. feature for existing rules and you can also edit/update existing transaction rules.
When doing manual matching of supplier invoices you can also match supplier invoices which have not been ordered (not yet sent as an electronic payment to the bank).
In the Total box you see total of the payment records.
