In the Additional text on document box you type the additional text for the printed document.

In the Show additional text on document setting, in the Document settings procedure, you determine if additional texts should be printed and if they should be printed on each page or on the last page of the document. This is determined per document.

In the Additional text in e-mail message box you type the additional text for the e-mail message to which the document can be attached from different procedures.

You can also use Document tags (variables) to insert variable texts in additional texts. The tag is replaced with information loaded from the header of the document in question, for example purchase order. All information regarding Our reference and Your reference will be updated in the procedures Personnel records, Customer register and Supplier register.

If you want to insert a tag, you drag in from the section Document tags and drop in in the additional text box for document and/or e-mail message. You can only drop the tag where the cursor is positioned in the additional text box. When you drop a tag, the tag code appears where you dropped it.

You can use the same tag several times. You can also format a tag by marking the entire tag code. This is made by using the buttons to the right in the additional text box. You can for example use bold or italic font.

Please note! You shall not write anything in the actual tag code. If the code is changed it will stop working!

The available tags are described here:

Document tag	Code	Description
Our reference – Name	OurReferenceName	The name of our reference.
Our reference – Phone number	OurReferencePhone	The phone number to our reference.
Our reference – Mobile phone	OurReferenceMobilePhone	The mobile phone number to our reference.
Our reference – E-mail address	OurReferenceEmail	The e-mail address to our reference.
Our reference – Fax number	OurReferenceFax	The fax number to our reference.
Our reference – Title	OurReferencePosition	The title of our reference.
Our reference – Signature	OurReferenceSignature	Our reference's signature image. The signature image is loaded from the personnel records.
Our reference – Picture of the person	OurReferenceImage	The picture of our reference. The picture is loaded from the personnel records.
Your reference – Name	BusinessContactName	The name of your reference.
Other – Today's date	DateTimeNow	Today's date, when the document is printed.

In the E-mail section you can edit the texts typed in the subject rows in e-mails and you can also edit the file name for the document you choose to attach to the e-mail sent from different procedures. Each document has a set of original texts.

For each selected document you also find Available tags which you can mark, copy, and paste to the subject row text and the document’s file name.

The fields below are available for texts. Which fields you can edit depends on the selected document:

• Subject – This is for the normal subject row.
• Additional subject text – Used to add extra information in the subject row, when such is available. For example, the customer’s order number [[CustomerOrderNumber]]. The text for a tag (with double square brackets) is only added in the subject row if the corresponding field on, for example, the customer order contains information.
• File name – Used for the document’s file name as attachment in e-mail.
• Alternate subject – Used for invoices where the same document can have a different subject text, for example, "Credit invoice" instead of "Invoice".
• Alternate file name – Used for invoices where the same document can have a different file name, for example, "Credit invoice" instead of "Invoice".

If you have modified a text you can always use the Reset to original button to reset the text to the original text for the selected document.