General

Date

Here you enter the date of the sale/retirement, that is, the date when the fixed asset gets the status Sold/Retired). This is the date which will be saved in the logs (not the actual date when the sale was made). This field is mandatory and a warning will appear if you enter a date which is not in the open periods. It is not allowed to have a sales date which is earlier than the most recent depreciation date of the fixed asset. The date might also affect the posting which will be generated on the sale/retirement and its profit/loss.

Cause

Here you select the cause of the removal of the fixed asset: because of a sale or because the asset has been retired.

Part of object

With this checkbox you determine if it is only a part of the asset that will be sold/retired. This setting is not available if you have entered a main object. If you wish to sell only part of a main object you must first disconnect the sub-objects from the main object. If you want to sell a main object, but not want to sell certain parts of it (certain sub-objects) you can instead go to the Sub-object tab and use the checkbox Include to determine which of the sub-objects that should be included in the sale.

If you activate this setting, the following three fields become available.

Sold/Retired quantity

In this field you can enter the quantity existing on the fixed asset. If the asset for example refers to 100 chairs and you activate the setting above, then you can enter any number from 100 down to 0 (zero). The quantity you enter will affect the value in the field Part of acquisition value.

Part of acquisition value

The value suggested here is based on the the quantity entered above, but you can change this value. If the acquisition value is for example 10,000 EURO and the quantity of the fixed asset is 5, then 8,000 EURO will be suggested in the field if 4 pieces are entered as sold/retired.

Sales price

Here you can enter a sales price from 0 and higher. It is not possible to enter a negative sales price.

Acquisition date

Here you see the date when the fixed asset was acquired.

Acquisition value

Here you see the fixed asset's acquisition value.

Quantity

In this field you see the quantity the fixed asset consists of.

Residual value

Here you see the residual value of the fixed asset. This is sometimes referred to as the book value or accounting value. The residual value is the difference between the acquisition value and the accumulated depreciation made for the fixed asset.

Depreciated to

In this field you see the date of the most recently made depreciation. The system final depreciates (make it fully depreciated) the asset up to the sales date if the date for sale/retirement is later than the date in this field. This is determined by the system setting Execute full depreciation in connection with sales/retirement.

Profit/Loss

Here you can see information about profit/loss of the sale/disposal in question. Loss is shown with a negative value and profit is shown as a positive value. Profit/loss is automatically calculated based on the difference between the fixed asset's residual value and the sales price. A sale creates a depreciation from the most recent depreciation up to and including the sales date. In that case, the new residual value after depreciation will be the basis of the profit calculation.

Comment

Here you can enter a comment and also link files regarding the sale/retirement.