Emissions – CO2e – Checklist

Emissions – CO₂e – Checklist

This is a summary checklist which can be used to help you get started and using the sustainability functionality for CO₂e in Monitor ERP.

Data in the following registers is used in the CO₂e calculation.

Company emission register

The company emission register is used to register your company’s emissions on a yearly basis. These values are used when reporting the company's emissions according to the GHG protocol (Green House Gas Protocol Corporate Standard). This information is also the basis of calculations in the sustainability calculation made for parts.

In the Year field you enter the budget year for the emissions with a Start date and an End date.
With the Allocation key for OH you decide how the emissions handled as overhead should be distributed/allocated. You can choose among the following allocation keys: Quantity, Total production time, and Weight. Also enter an annual value for the allocation key you have selected. For example, 120.000 sold units if you selected to allocate by quantity.
Under the Budget and result tab, you enter the company’s Total emissions (budget) for each scope and sub-category as well as what amount of each should be distributed as OH in the Distribute as OH column. The overhead (OH) is everything that is not included in any other way in the calculation. You can add several sub-categories if you have registered Other emissions in the Basic data With "basic data" we refer to the static records in a database, for example parts, customers, users, work centers, etc. – Sustainability procedure. By doing this, you will get the GHG report structure with scope and the categories that are included in the scope.
Under the Overhead tab, in the Overhead box, you enter the overhead’s emission types. In the Scope box, you distribute the overhead emissions across the different scopes. The overhead is everything not otherwise included in the calculation.

Basic data – Sustainability

In the Material types box under the Emission factors tab you can enter general emission factors for different materials. These factors are then used to enter emission factors for purchased parts in the Part register procedure. You can get these factors either from your supplier or find them in online databases. You select the Material type of the parts in the Part register and the material types’ values are then used on purchase orders all the way to supplier invoices and bookkeeping and are then aggregated in the GHG report.
In the Emission type box you register the emissions that you cannot directly link to parts. You link them with codes and to rows in the company’s sustainability report as per the GHG protocol. These emission types can then be used in the Company emission register to make a more detailed specification of the different emission categories. You can select the Emission category among the rows/categories in the sustainability report. The selected emission category determines the Category for scope and Scope. Reporting method determines if the report is based on price or quantity. If the reporting is based on price, you should select the Invoices and vouchers method. Using the the Invoices and vouchers reporting method you can link emission types to accounts and/or suppliers for automatic reporting of CO₂e when registering supplier invoices and vouchers. You can also select the emission type manually when registering a supplier invoice or a voucher. You can also link emission types in the Sustainability list procedure, in the Purchase emissions list type, e.g., if the supplier invoice has already been registered. om leverantörsfakturan redan är registrerad. If the reporting is based on quantity, you should select the Manual method. These emission types are then reported monthly in the Report emissions manually procedure.
In the Energy sources box found under the Emission factors tab, you enter the electricity mix that your company is using (often stated on the electricity bill), as well as the percentage of each different type of electricity in the electricity mix. This is used to calculate emissions in the production via electricity consumption per work center.

Company emission register

In the Year field you enter the budget year for the emissions with a Start date and an End date.
With the Allocation key for OH you decide how the emissions handled as overhead should be distributed/allocated. You can choose among the following allocation keys: Quantity, Total production time, and Weight. Also enter an annual value for the allocation key you have selected. For example, 120.000 sold units if you selected to allocate by quantity.
In the box containing the different scopes and the sub-categories, you enter the company’s Total emissions for each sub-category. You also enter the share of these that should be distributed as OH in the Distribute as OH column. The overhead (OH) is everything that is not included in any other way in the calculation. You can add several sub-categories if you have registered Other emissions in the Basic data – Sustainability procedure.

Conditions

Add Emissions CO₂e in the unit "g CO₂e/tkm" under the Delivery method tab. The information is used when calculating transport emissions. Please note! Here you use the unit gram CO₂e not "kg CO₂e" as is used in most instances in the system. This is entered per tkm meaning tonnes x kilometers.
Check what is selected as Payer under the Delivery terms tab. Only the emissions where the delivery term means that the buyer/purchaser pays, will be included in the sustainability calculations.

Part register

Update the Material type and Emissions under the Sustainability tab for purchased parts. Manufactured parts get their values from the sustainability calculations.
Make sure the Net weight has been entered under the General tab. The net weight is used both for Intrastat Intrastat is the system which gathers statistics relating to trade in products within the European Union. Gathering of Intrastat statistics is handled in the same way by all EU member states. reporting and calculation of transport emissions.
Add or check the Supplier link under the Purchase tab. Information from the active supplier is used to determine the emissions in the calculation. Material type and Emissions entered for the supplier link are used as information in purchase order suggestions.

Subcontract parts

Update the Net weight for subcontract parts in the Subcontract parts procedure. The net weight is used to calculate transport emissions to and from the supplier. If no net weight has been entered in the Subcontract parts procedure, the net weight entered in the Part register procedure will be used instead in these calculations. The net weight is used even in cases where you have selected weight as basis for calculation of emission from the actual subcontract manufacturing.

Supplier register

Make sure the Transport distance has been is entered under the Settings tab. The transport distance is used when calculating transport emissions.
Check what is entered as Delivery method and Delivery terms, see the Terms procedure above.

Work center register

Here you can enter emission values for your own work centers as well as for subcontract work centers. These values are then used to calculate emissions for production and for subcontract purchases in sustainability calculations.

Enter Power in kW for the machine (work center). The values you enter here will first be multiplied by the emission factor for the electricity mix you entered in the Basic data – Sustainability procedure and then by the production time specified in BOM and routing procedure to calculate the CO₂e emissions from electricity consumption during the production of the part.
Enter Other emissions in the unit “kg CO₂e/h”. The values you enter here are then multiplied by the production time specified in the BOM and routing procedure to calculate other CO₂e emissions from the production of the part.

Enter a factor in Other emissions in the unit “kg CO₂e”, and choose a calculation basis suitable for the subcontract work center. The following calculation bases can be chosen:
- Net weight – If you use net weight as calculation basis, you have to enter a net weight for the subcontract part in the Subcontract parts procedure. If net weight is missing for the subcontract part, the net weight entered in the Part register procedure will be used instead. The calculation will be performed as follows: Net weight x Other emissions.
- Operation price incl. setup – This is calculated according to: (Unit price + (Setup price/Calculated qty)) / Other emissions. This calculation means that you can get an emission factor based on the price for the purchased service, which is often the only information available.
- Operation price excl. setup – This is calculated as follows: Unit price x Other emissions.
- Each – The value for Other emissions will be used per item (each) without any conversion/recalculation.

Sustainability list

Use the Sustainability list procedure if you want to update many parts with the correct Emission factor and CO₂e value. The list also displays the annual volume for parts and calculates the annual CO₂e emissions for each part. You can also use the list to identify the parts that have the highest annual emissions. That is, the parts that can give the greatest effect to work on in the company’s sustainability work. The Calculated emissions column provides you with information about which parts are causing the highest emissions.

Sustainability calculation

When you have entered all of the information above, you can start the emissions calculation.

Select the parts you want and run the calculation. If any warnings are displayed, you need to enter the information that is missing. The warning message lets you know which information is missing.
Save the calculation for the manufactured parts. Under the Sustainability tab in the Part register procedure, the manufactured parts will become updated with these CO₂e values and the calculations. Please note! When you click Save, it means the CO₂e value for the part is saved. When you click Save calculation, the entire calculation will be saved instead.

Please note! In order for the emissions calculation to be credible, it is important that the company’s total annual emissions have been analyzed and is included in any of the sections in the calculation.

Document settings

In the Document settings procedure you can decide if emissions information should be displayed on the quote, order confirmation, invoice, and comprehensive invoice documents. No sustainability information is displayed on transport labels as standard. But for own variants of the transport label it is possible to add emissions information.