Report dispatch advice

In this procedure you can report dispatch advices that you have received from the supplier. You can also modify already reported dispatch advices.

The reporting is made after you have received a dispatch advice from the supplier. That is, when the goods are being transferred and before the goods arrive and should be arrival reported in the Report arrival procedure.

During reporting, you enter the information included in the dispatch advice, such as dispatch date, delivery note number, shipment number, and link to goods tracking. In the list you enter the dispatched quantity or use the suggested quantity. The information is saved as a dispatch advice with header and rows when you save in the procedure. Each dispatch advice row refers to a purchase order and purchase order row.

In the planning window, in the Part register procedure, you see a Yes in the Dispatched column if a dispatch advice has been reported. This applies to rows of the type Purchase order.

Under the rows tab, in the Register purchase order procedure, the dispatched quantity is displayed in the Dispatched quantity column.

List types

Report dispatch advice

This list contains the tab Rows. There you see the selected purchase order rows for which you report dispatch advice of a suggested or entered quantity. There is also a tab called Header where you see the order header of the selected purchase order row. Before you can load this list and report dispatch advice, you must select a Dispatch date and enter a Delivery note number. This is made in the section called Settings.

An error message appears if you report a dispatch advice again using the same dispatch date, delivery note number, and supplier. A warning appears if you report the same delivery note number again using the same supplier but a different dispatch date.

Advised and in transit

In this list you see reported dispatch advices. As long as the order row is not fully arrival reported, you can change the information in the reported dispatch advice.

Advised and in transit – Detailed

This list shows detailed information about the reported dispatch advices. It is not possible to update any information in this list.