Update accounts receivable

In this procedure you can register new accounts receivable records or modify information for existing account receivable records. It is also possible to delete accounts receivable records here. You can also use the procedure as an information procedure, in order to see information about invoices in the accounts receivable. You then open the procedure manually or by linking from another list etc.

New accounts receivable records normally only need to be entered when transitioning from another financial system to Monitor ERP. Then you should add the accounts receivable records which at the time of the transition are unpaid in the old financial system. In connection with this, you can choose whether the invoice should also be posted and recorded.

If you want to delete an accounts receivable record, a check is made to see if there are any payments on that accounts receivable record. If that is the case, it is not possible to delete the record until the payment has been canceled in the Incoming payments procedure. If the accounts receivable record is posted (regardless of whether there is a journal for the posting or not), a reversed posting will be created in the customer invoice journal. The cancellation is recorded on the same date as the invoice date. If posting exists on the accounts receivable record but the invoice date belongs to a closed period, then a window is displayed where you get to select on which date to book the deletion. Day 1 in the first open period of the accounting year is suggested by default. This date determines the date in the cancellation journal. You delete by using the button Delete on the toolbar in the procedure. When a accounts receivable record is canceled, you will see the text "Deleted" in red color under the field Invoice number.

The data in this procedure is loaded from the accounts receivable, payments, accounting, etc.

At the very bottom of the window you can see information about who created and most recently modified the information for the current record and at what time. Using the button you will access a log containing all modifications.