Invoice to set-off

In this box you enter the invoice which is to be set-off. You can only handle one record in the box.

In the Accounts receivable list procedure, you can click on a credit invoice and go to this set-off function via the link.

Invoice number

Here you can enter an invoice number for an invoice with a remaining amount. Which type of invoice you enter determines which type of set-off should be made.

• Credit/On account On account is a partial payment (advance payment) which you have made to a supplier or received from a customer. – With these invoice types it is possible to set-off against debit invoices from the same customer and in the same currency. In the box Set-off against you get a list of all debit invoices with remaining amounts belonging to the customer number in question.
• Debit invoices – With this invoice type it is possible to set-off against supplier invoices from the same company and in the same currency. The system checks which customer the accounts receivable record concerns. After this, a match is made against the supplier register to see if the company is registered as a supplier. A match between the customer and supplier registers is either made via the VAT registration number or the Corporate ID number. If a match is found, all debit/interest invoices from the company in question in the accounts payable are shown in a list in the box Set-off against.

In the column after invoice number, you can use the button Show document the review the selected customer invoice.

Customer

Here you see the customer number which the accounts receivable record refers to. This cannot be modified.

Customer name

Here you see the name of the customer.

Due date

Here you see the due date for the accounts receivable record.

Remaining amount

In this column you see the remaining amount in the currency of the accounts receivable record. This refers to the current remaining amount without any consideration taken to set-offs made in this procedure against the invoice in question. The remaining amount is show in red if the invoice is of the type credit/on account.

Amount to set-off

Here you see the amount to set-off. It is displayed in the same currency as the accounts payable/accounts receivable record. First the amount shows 0 (zero). As you go ahead and check set-offs in the box below, the amount will increase, but the maximum is the total remaining amount of the invoice. If you go over this amount, the increase will stop. It is only possible to set-off up to this amount in the lower box. The amount to set-off is show in red if the invoice is of the type credit/on account.

Initial rate

Here you see the initial exchange rate of the invoice.

New remaining amount

Here you see the remaining amount on the invoice, when taking the set-offs being made at the moment, into consideration. The field becomes updated as you check invoices against which to set-off in the box below. The amount is shown in the currency of the invoice. The new remaining amount is show in red if the invoice is of the type credit/on account.

Interest charge

Here you determine if a delayed payment will be forwarded to the interest invoicing procedures. The column is the same as the one under the tab Register manually.

Interest amount

For debit invoices, you here see the interest amount.

Comment

Here you can enter a comment regarding the accounts receivable record.

More info

Under this button you can in the standard mode, see the invoice type and a setting which determines if credit should apply.