Delivery address

By clicking the Settings for address button you can change language and document group. This can be used if there should be a different language than the one determined by the Country field in the delivery address address or if a different document group should be used, that is, not the group determined by the language. You also see which address format is used. This is also determined by the selected country. You can also preview the delivery address in the current address format.

Languages

The information entered here will affect which language is used on different documents such as inquiries, purchase orders, quotes, and order confirmations. The selected language determine names and extra names of parts and services which are added for example on an order. The language is filled in automatically when you select the country. The field can be edited and you can select any language. This can be useful e.g. for countries with several languages or if the customer/supplier wishes to have all the documents in a certain language, regardless of the country they are sent to. You can select among the languages registered as active in the Languages procedure.

Document group

Here you see a default document group for the entered address. The document group determines which texts (phrases) will be shown as headings on documents. The document group is determined by the language selected in the above field, but it is possible to select a different document group. You can select among the document groups registered in the Document texts procedure.

Address format

This is an information field displaying the address format for the selected country. The address format is configured for each country in the Countries procedure.

To the right of this button there are buttons you can use to preview the address and to show the address on Google Maps.

Name

The company name used in the address. This field is mandatory.

Address

The P.O. box address or street address. These rows can consist of a maximum of 50 characters each.

Zip code

The zip code of the delivery address. If there are zip code tables registered for the country in question in the Zip code register procedure, you can select a zip code.

City

The city of the delivery address. This is loaded automatically from the Zip code register procedure if it has been entered for the Zip code in the country.

The City field is available for the following address formats:

  • Zip code + City
  • City, Zip code (two rows)
  • City + State/Region + Zip code.

State/Region

The state or region of the delivery address. This is loaded automatically from the Zip code register procedure if it has been entered for the Zip code in the country.

The field State/Region is available in the address format City + State/Region + Zip code. This address format is used e.g. in the U.S.

City/Province

The city or province of the delivery address. This is loaded automatically from the Zip code register procedure if it has been entered for the Zip code in the country.

The field State/Province is available in the address format City/Province + Zip code. This address format is used e.g. in China.

Country

Country is mandatory to enter and it determines which language and address format that will be used by default in the delivery address. The language and address format is configured per country in the Countries procedure. If the selected country does not have a specific address format, the general address format will be applied. The country is displayed on the final row of the delivery address on documents.

Alternative delivery addresses

Under the Alternative del. addresses button you can add additional alternative delivery addresses for the supplier. If you add an alternative delivery address you can enter specific information for delivery terms, delivery method, transport distance, goods receiver reference, transport time, delivery days, destination, place of terms of delivery, customer number at shipping agent, supplier group, VAT group, and communication information.

You can select which delivery address that should be used by default. The default delivery address and its information is loaded by default on for example a new purchase order, but then it is also possible to change delivery address for that order. If you change delivery address for a purchase order, the related information will also be changed on the order.