Result

In the Result box, under the Documents tab, you see the purchase orders included in the selection. At the bottom of the window you see a total of the orders.

After having selected rows, and printed/e-mailed the rows in question, you can approve them. You approve them by checking the Approve box for the orders in question and clicking the Approve button. If you want to cancel or reprint, you click the Cancel button. You can reprint the orders by using the same or another method.

Include

The orders that are selected in this column are the ones that will be printed/sent.

Supplier

Here you can see the supplier number and name of the supplier on the order. If the supplier is a stray supplier, the name is loaded from the order.

Order number

Here you can see your own order number for the purchase order.

Status

In this column you see the status of the order, before printing.

Printing method

Here you select if the order should be printed or sent by e-mail.

EDI export

If the supplier is connected to EDI EDI is the acronym of Electronic Data Interchange. EDI is about exchanging electronic business documents with your business partners, e.g. customers and suppliers. The EDI concept can be wide and a bit unclear, and can many times be used about all types of documents which are sent electronically, even if it might be PDF files sent via e-mail or publishing business documents on a website. What we refer to as EDI – and what is traditionally meant by EDI – is structured business documents following given standards, electronically sent or received and which are compiled and interpreted automatically and that is integrated with the customer's/supplier's ERP system., it is in this column set by default that the order should be exported and sent via EDI, but it is possible to change for orders in the list. There is also an option in this field to export the order via EDI plus print/e-mail (based on the printing method in the previous field).

An order can also be excluded from EDI via a setting on the order in the Register purchase order procedure. In that case, the order will not be exported and you can also not choose anything in this field.

Approve

This column is shown after you have printed/sent the order. Printed orders are marked by default for approval. The status will be changed from 1 to 2 on orders that you approve.