Balance import

In this procedure you can import stock balances, locations, and batches to existing parts. The import is made from text files. This procedure is mainly used when starting up Monitor ERP in order to transfer information from previous systems.

Locations and balances are always added as rows on parts. Any existing location rows with balances will not be removed. Existing locations without balance will be removed if the setting Random stock location has been set on the part.

Import file

In the Import file box you enter the path to the file from which you will import data as well as which format template you want to use. To start the import click the button Import (Ctrl + R) in the toolbar. All data will be loaded to the list in the Loaded records box. You can manually add and delete rows. To complete the import you must check the box Include for the rows you wish to save and then click Save . When you save, the included rows will be removed from the list.

Format

You can configure the format of the file in the Format settings box. For the contents of the file you can also determine which separator should be interpreted as column limiter and decimal limiter. Furthermore, you can configure that a certain number of initial rows should be skipped during the import.

Batch number A batch number is a number that is used for traceability for a set of or a batch of parts. A purchased material can have a batch number that should be able to be traced back to a certain charge number from a supplier.

If there is a batch number in the import file, the batch number will be created if the part is configured with traceability in the part register and if you use a format template with batch number. The batch number is created in the register (Serial number A serial number is a number that is used for traceability for parts on entity level./Batch A batch is the set of components/products manufactured at the same time and made from the same original material.). Furthermore, a mapping table will be created between the location and batch number.

The stock transaction generated by the import is stock reported directly (arrival). The import also generates a stock transaction log record but with the transaction type Balance import. The imported balance is always in the part's standard unit.

FIFO FIFO is calculated via the old stock log records existing in the system. All records have a price which is saved during the arrival reporting. However, for a purchase order the price will be updated when the supplier invoice becomes linked to the arrival reported items. This means that the FIFO value can change even though no stock transaction has taken place after the most recent inventory value list was created. Stock count and direct stock reporting will have the standard price as value. Other transactions such as negative reporting of material via manufacturing order, gets the standard price and also affect the FIFO. When FIFO is to be calculated, the part's balance is first checked. Then the program will find as many (positive) transactions as needed to be able to valuate these parts. The most recent transactions will then be used first. Example: If you have a balance of 100 units and the most recent transactions are: first a purchase of 80 units for EUR 10 each and then a purchase of 20 units for EUR 20 each, then the FIFO will be: 80 × EUR 10 + 20 × EUR 20 = EUR 1200, that is EUR 12 per unit. price

If there is a FIFO price in the import file, this will be saved to the stock transaction log's Arrival reported price if you use a format template with FIFO price. The price is always entered in the company currency so no conversion will be made from another currency. If there is no FIFO price, the arrival reported price will be the same as the part's standard price. In this case, a warning appears in the FIFO price column in the Loaded records box.