Voucher list

In this procedure you can create lists of vouchers in the accounting. It is also possible to perform searches in the vouchers of many different fields, such as for example amount, specifications, and dimensions. Open records of transactions which have been posted with specification, can be printed.

You can also load a presentation showing preliminary vouchers, which are possible to update so you can record the vouchers and when needed you can also make postings before you save. The lists are based on voucher data from the accounting.

The system will automatically suggest a selection by the current accounting period in the field Voucher date. However, the list can be created for any voucher date, it can also span different accounting years.

If you have vouchers with saved documents you can add the column called Documents exist in your presentation. If the voucher has a saved document, you will in that added column see a marked checkbox. If you want to view the document, use the Show document button on the function menu. You can also use the Print/Send documents button to print the documents or save/send the documents as PDF:s.

Detailed

In this list the vouchers are shown in detail, both with voucher headers and postings. In the presentation of this list type you can select what to group the list by. The VAT code can be updated when the system setting called Basis for VAT report is loaded from has been set to "VAT code in general ledger transactions".

Total

In this list the vouchers are shown as a total with one row per voucher.

Reconciliation of open entries

This list type is used for reconciliation to see open records on the balance sheet accounts, for example accounts receivable and accounts payable. The list can be used as basis for reconciliation of unpaid invoices in the accounts payable/accounts receivable.

Preliminary vouchers

This list type is used to see a list over vouchers with status Preliminary. It is possible to update information in this list.

The presentations determine how the selected list should be displayed/presented. For example if it should be presented as grouped or as total. There are some standard presentations included in the program.

In most procedures where you can load lists, it is possible to create your own presentations. This is done under Presentations in the backstage of the procedure in question. If you create your own presentation you can for example choose if it should have a drilldown function and a drilldown filterering.

You can select which columns the list should consist of, and for each of the columns you can configure grouping, sorting, aggregation, and if the column should be shown in chart form and if it should be printed. Additionally you can also make printout settings, chart settings, and settings regarding extra aggregation.

Read more about this in Presentations.

In a list procedure there is always a tab called Selection where you can select data records in different intervals from the database. The data records are then loaded by using the Load button in the toolbar of the procedure.

Under Selection rows in the backstage of the procedure, you can choose which selection rows that each list type should have, under the Selection tab in the procedure. In the List type field you select for which list type you want to customize the selection rows.

One table shows selection rows possible to select and one one table shows the selected selection rows. You can add, delete, or move selection rows by dragging and dropping the selection rows with your mouse pointer.

Using the Save button you save the selected selection rows.

Read more about this in the Selection topic.